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Changes to notice

This notice has been edited. The previous version is still available.

Amendment to the Contract Notice to clarify the regional structure of the Framework and the regions available under each Lot. The deadline for requests to participate and the clarification question deadline have also been extended. Amended procurement documents will be made available via the eTendering portal on 23 June 2026.

Scope

Reference

EFM5090 LU

Description

The London Universities Purchasing Consortium (LUPC), acting on behalf of the UK Universities Purchasing Consortia (UKUPC), is establishing a Framework Agreement for Maintenance Services. The Framework will provide Participating Institutions with access to suppliers capable of delivering a broad range of building maintenance services to support the safe, efficient and compliant operation of buildings and estates. Services may be required on a planned, reactive or project basis and include building fabric maintenance, mechanical, electrical and plumbing/public health (MEP) maintenance, planned preventative maintenance (PPM), reactive repairs, and associated maintenance activities. The Framework will also include grounds and external maintenance services and the delivery of minor works projects under the relevant Lot. The Framework is divided into two Lots: Lot 1 – Maintenance and Associated Works Lot 2 – MEP Maintenance Each Lot is further divided into regional panels to support local service delivery and provide nationwide coverage. The regions are: Scotland; North West England; North East & Yorkshire; Midlands; Wales; South West England; London (Greater London); East of England; South East of England; and Northern Ireland. Suppliers may apply for appointment to one or more regions. Call-off contracts awarded under the Framework will be formed using the NEC4 Facilities Management Contract (FMC), including Service Orders for maintenance activities and, where applicable, Project Orders under Option X27 for minor works and projects.

Commercial tool

Establishes a framework

Total value (estimated)

• £250,000,000 excluding VAT
• £300,000,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 December 2026 to 30 November 2028
• Possible extension to 30 November 2030
• 4 years

Description of possible extension:

Up to two (2) additional periods of twelve (12) months each

Main procurement category

Services

Contract locations

• UK - United Kingdom

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot LOT-0001. Lot 1 - Maintenance and Minor Works Projects

Description

A comprehensive building maintenance service covering planned preventative maintenance (PPM), reactive maintenance, emergency response, statutory compliance activities and minor works projects. Services include fabric maintenance, mechanical, electrical and plumbing/public health (MEP) systems, and external and grounds maintenance where required. Suppliers appointed to this Lot will be capable of delivering integrated maintenance services together with Minor Works and Project Orders under Option X27 of the NEC4 Facilities Management Contract.

Lot value (estimated)

• £125,000,000 excluding VAT
• £150,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 79993000 - Building and facilities management services
• 45259000 - Repair and maintenance of plant
• 45260000 - Roof works and other special trade construction works
• 45400000 - Building completion work
• 50000000 - Repair and maintenance services
• 50324200 - Preventive maintenance services
• 50700000 - Repair and maintenance services of building installations
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50711000 - Repair and maintenance services of electrical building installations
• 50712000 - Repair and maintenance services of mechanical building installations
• 50720000 - Repair and maintenance services of central heating
• 50730000 - Repair and maintenance services of cooler groups
• 77314000 - Grounds maintenance services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot LOT-0002. Lot 2 - MEP Maintenance

Description

A specialist maintenance service focused on mechanical, electrical and plumbing/public health (MEP) systems. Services include planned preventative maintenance (PPM), reactive maintenance, emergency response, statutory inspections, testing and compliance activities relating to building engineering services and associated infrastructure. This Lot does not include responsibility for fabric maintenance or Minor Works projects unless directly associated with MEP maintenance activities.

Lot value (estimated)

• £125,000,000 excluding VAT
• £150,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 50000000 - Repair and maintenance services
• 50324200 - Preventive maintenance services
• 50700000 - Repair and maintenance services of building installations
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50711000 - Repair and maintenance services of electrical building installations
• 50712000 - Repair and maintenance services of mechanical building installations
• 50720000 - Repair and maintenance services of central heating

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

1%

Framework operation description

A framework levy will apply under this agreement. The Supplier shall pay a levy equal to the percentage disclosed in the "Percentage fee charged to suppliers" section of this notice. This levy is calculated as a percentage of the Supplier's total invoiced Charges (excluding VAT) each quarter for all Call-Off Contracts awarded under the framework. The levy supports the ongoing management and administration of the framework. Full details are set out in the Framework Agreement

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

Members of the following purchasing organisations as listed on their websites: London Universities Purchasing Consortium (LUPC) Southern Universities Purchasing Consortium (SUPC): North West Universities Purchasing Consortium (NWUPC): Advanced Procurement for Universities and Colleges (APUC):

Participation

Particular suitability

Lot LOT-0001. Lot 1 - Maintenance and Minor Works Projects

Lot LOT-0002. Lot 2 - MEP Maintenance

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

6 July 2026, 5:00pm

Submission type

Tenders

Tender submission deadline

11 September 2026, 5:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

4 November 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This procurement will be conducted using the Competitive Flexible Procedure in accordance with section 20(2)(b) of the Procurement Act 2023. The procedure will comprise an initial Participation Stage (selection stage) to assess suppliers' suitability and capability, followed by an Invitation to Tender (ITT) stage for suppliers shortlisted from the Participation Stage. Suppliers should note that the deadline for submission of a Request to Participate is 15 July 2026. Following this deadline, suppliers who have not submitted a Request to Participate will not be eligible to participate further in the procurement process. The tender submission deadline displayed within the notice relates only to shortlisted suppliers invited to the ITT stage. The Contracting Authority may conduct clarification, dialogue and/or negotiation activities during the procurement process as described in the procurement documents. The procedure has been designed to enable the Contracting Authority to identify the Most Advantageous Tender and establish a Framework Agreement that delivers high-quality maintenance services and value for money. The Contracting Authority reserves the right to amend or refine the procedure in accordance with the Procurement Act 2023, provided that any such changes are communicated to participating suppliers and applied in a transparent and non-discriminatory manner.

Contracting authority

London Universities Purchasing Consortium

• Public Procurement Organisation Number: PNVT-3763-LBZD

5th Floor, Pinnacle House, 23-26 St Dunstan's Hil

London

EC3R 8HN

United Kingdom

Contact name: Julie Gooch

Telephone: +44 2073072778

Email: j.gooch [at] lupc.ac.uk

Website:

Region: UKI31 - Camden and City of London

Organisation type: Public authority - sub-central government